The documents that are required to register in Xendit will be different depending on your business type. When you want to activate your account through the dashboard you will need to upload your legal documents.

For a guideline, the following is the required documentation based on the business entity.

Please note that depending on your business industry, additional licenses may be asked for in addition to the below requirements.

 

ARTICLE CONTENTS:

- Requirement List

- Guide for General & Specific Documents

- Documents That Cannot be Verified

 

 

REQUIREMENT LIST: 

A. For Individual Business Entity:

1. Owner/Director's ID Card.
2. Owner/Director's Selfie Picture
3. Owner/Director's Tax ID number (optional for account activation, may be required for activating payment channels, you can find further information here)
4. BPOM/PIRT* license (for individuals selling food, cosmetics, and medication)
5. Other Business License according to Business Activity

 

B. For General Corporate Business (PT, CV, PMA):

1. Owners/Director's ID Card
2. Owner/Director's Tax ID number
3. Corporate Tax ID Card
4. Business Identification Number (NIB) but can be replaced by TDP and SIUP.
5. Deed of Latest Change / Akta Pengangkatan Direktur Terakhir*
6. Decree of The Ministry of Justice and Human Rights of Company's Deed of Latest Change / SK Menkeh atas Akta Pengangkatan Direktur Terakhir*
7. Other Business License according to Business Activity

*For companies that have submitted the Deed of Latest Change (Akta Pengangkatan Direktur Terakhir/Akta Perubahan Terbaru) with Board of Directors details, and the account has been going Live, our related team may request the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian for the due diligence re-verification if necessary in the future.

Note: If the company is newly established, does not yet have the Deed of Latest Change, and currently only has the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian, it is possible to submit the available docs.

 

C. For Sole Proprietorship (PP):

1. Owners/Director's ID Card
2. Owner/Director's Tax ID number
3. Corporate Tax ID Card
4. Business Identification Number (NIB) but can be replaced by TDP and SIUP.
5. Sole Proprietorship Establishment Statement / Surat Pernyataan Pendirian Perseroan Perorangan
6. Sole Proprietorship Certificate of Registration / Sertifikat Pendaftaran Pendirian  Perseroan Perorangan
7. Other Business License according to Business Activity

 

D. For Foundation Type (Educational, Health Sevice, Religion Activity, Social Donation):

1. Owners/Director's ID Card
2. Owner/Director's Tax ID number
3. Foundation’s Tax ID Card
4. Business Identification Number (NIB) but can be replaced by TDP and SIUP.
5. Deed of Latest Change / Akta Pengangkatan Direktur Terakhir*
6. Decree of The Ministry of Justice and Human Rights of Company's Deed of Latest Change / SK Menkeh atas Akta Pengangkatan Direktur Terakhir*
7. Foundation License (TDY)
8. Other Business License according to Business Activity

*For companies that have submitted the Deed of Latest Change (Akta Pengangkatan Direktur Terakhir/Akta Perubahan Terbaru) with Board of Directors details, and the account has been going Live, our related team may request the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian for the due diligence re-verification if necessary in the future.

Note: If the company is newly established, does not yet have the Deed of Latest Change, and currently only has the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian, it is possible to submit the available docs.

 

E. For Cooperation (Koperasi):

1. Owners/Director's ID Card
2. Owner/Director's Tax ID number
3. Corporate Tax ID Card
4. Business Identification Number (NIB) but can be replaced by TDP and SIUP.
5. Deed of Latest Change / Akta Pengangkatan Direktur Terakhir*
6. Decree of The Ministry of Justice and Human Rights of Company's Deed of Latest Change / SK Menkeh atas Akta Pengangkatan Direktur Terakhir*
7. PSE Certificate
8. Other Business License according to Business Activity

*For companies that have submitted the Deed of Latest Change (Akta Pengangkatan Direktur Terakhir/Akta Perubahan Terbaru) with Board of Directors details, and the account has been going Live, our related team may request the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian for the due diligence re-verification if necessary in the future.

Note: If the company is newly established, does not yet have the Deed of Latest Change, and currently only has the Deed of Establishment (Akta Pendirian) & SK Menkeh Pendirian, it is possible to submit the available docs.

 

 

F. For Foreign Entity Operating in Indonesia

NOTE: Only Business Entity is allowed to be onboarded as Foreign Business in Indonesia

 

F. 1. For General Corporate Business

Legal Document	Requirement Details
Owner/Director's Passport	The authorized name in the document should match the authorized person's name
Company’s Tax ID Card	The full name on the Tax ID Card should match the business name
Corporate Registry Documentation/Business registration certificate	1. Legal business name in the document should match the legal business name in Xendit 2. Document should be active (not expired)
Certificate of Incorporation	1. Legal business name in the document should match the legal business name in Xendit 2. Primary purpose of business should match your selected industry sector in Xendit
Business License Document (Issued by Home Country)	1. Legal business name in the document should match the legal business name in Xendit 2. Document should be active (not expired)

 

 

GUIDE FOR GENERAL & SPECIFIC DOCUMENTS: 

NIB

1. The name of the company must be the same as the Legal Deed (Akta)
2. No. of NIB and Eagle letterhead should be visible. The issued date should no longer than 5 years
3. QR Codes should be accessible.
4. If NIB has an attachment (lampiran), we may ask for an additional attachment.

Sample Docs: NIB

 

Deed of Latest Change / Akta Pengangkatan Direktur Terakhir

1. Must contain the names of the Board of Director that are active and authorized by the time of onboarding
2. The name of the authorized person (director) in Xendit must be the same as the Legal Deed (Akta)
3. The name of the company must be the same as the Legal Deed (Akta)
4. Entity name and Number of Akta should be visible
5. Make sure it’s in PDF format and it includes all of the pages of your Akta

 

Decree of The Ministry of Justice and Human Rights of Company's Deed of Latest Change / SK Menkeh atas Akta Pengangkatan Direktur Terakhir

1. Must contain the names of the Board of Director that are active and authorized by the time of onboarding
2. The name of the authorized person (director) in Xendit must be the same as the Legal Deed (Akta)
3. The name of the company must be the same as the Legal Deed (Akta)
4. No. AHU, No. of Legal Deed should be visible
5. Make sure it’s in PDF format and it includes all of the pages of your SK Menkeh

 

If required by the related team, a Deed of Establishment (Akta Pendirian) & SK Menkeh atas Akta Pendirian may asked for re-verification purpose, See the detail as follow:

Deed of Establishment / Akta Pendirian

1. The date of establishment, Entity name, and Number of Akta should be visible
2. Contain the latest board of director’s names and commissioner’s names
3. The notary’s signature and stamp can be seen on the last page
4. Make sure it’s in PDF format and it includes all of the pages of your Akta
5. If you have undergone changes to the Board of Directors, please also upload the latest deed(s) accordingly

Sample Docs: Akta

 

Decree of The Ministry of Justice and Human Rights of Company's Deed of Establishment / SK Menkeh atas Akta Pendirian

1. The name of the company must be the same as the Legal Deed(Akta)
2. No. AHU, No. of Legal Deed, and Date of Establishment should be visible.
3. QR Codes should be accessible.
4. Signed by an authorized signer on behalf of the Minister of Law and Human Rights.
5. Make sure it’s in pdf format and it includes all of the pages of your SK Menkeh.

Sample Docs: Decree of The Ministry of Justice and Human Rights of Company's Deed of Establishment

 

 

Specific Document:

BPOM

1. BPOM must belong to your business and match the legal name in your Deed (Akta)
2. Must be an official BPOM document, shown by the format of the letter
3. The document must be within the validity date
4. Make sure it’s in .jpg, .png, or .pdf format and it includes all of the pages of your BPOM

Sample Docs: BPOM

 

Surat Izin OJK

1. Surat Izin OJK must belong to your business and match the legal name in your Deed (Akta) and your business purpose
2. Must be an official Surat Izin OJK document, shown by the format of the letter
3. The document must be signed and stamped by the appropriate authority
4. Make sure it’s in .jpg, .png, or .pdf format and it includes all of the pages of your Surat Izin OJK
   

Sample Docs: Surat Izin OJK

 

BI License

1. BI logo and letter number
2. Entity name and address
3. Purpose of the letter
4. Director sign

Sample Docs: BI License

 

ISP License

There are 2 types of ISP licenses, the regular Kominfo license and the license issued by OSS (computerized system). Please make sure you fulfill one of these license requirements:

• Regular Kominfo License
  1. Kominfo logo on the head of the license
  2. The license must belong to your business and match the legal name and address
  3. The type of services (Jenis Penyelenggaraan) stated clearly on the license
  4. The document must be signed and stamped by the appropriate authority 

Sample docs: ISP License

• ISP License issued by OSS
  1. The license must belong to your business and match the legal name and address
  2. KBLI ISP stated on the license
  3. Contain the status details
  4. The document must be signed and stamped by the appropriate authority 

Sample docs: License issued by OSS

 

TDY 

1. The Title must be “Tanda Daftar Yayasan/Badan Sosial”

2. No. of TDY

3. The date of issue must be < 5 years

4. The document must be signed and stamped by the appropriate authority

5. Letterhead/Logo from Regional Governance

6. QR Code

Sample docs: Tanda Daftar Yayasan 

 

 

REQUIREMENT GUIDELINES FOR FOREIGN BUSINESS OPERATING IN INDONESIA

Owner/Director's Passport

1. The full name on the Passport should match the authorized person's name
2. The passport should not be Expired

Sample Docs: Passport Sample

 

Owner/Director/Business's Tax ID Card Number

1. The full name on Tax ID Card should match the authorized person's name/business name

Sample Docs: Tax ID Card

 

Promotional Material/Online store (e.g website, social media)

1. Offline promotional material could be posters, brochures, or pamphlets, while online promotional material can be a website, social media, etc
2. Online promotional material should be live and accessible
3. Online promotional should have catalogs of products that are available to purchase via checkout flow
4. Online and offline promotional should match the nature of your business industry category

Guide: Promotional Material Guide

 

Corporate Registry Documentation / Business Registration Certificate

1. The business name in the Corporate Registry Document should match the submitted business name in Xendit
2. The document should be active (not expired)

Sample: Corporate Registry Documentation

 

Certificate of Incorporation / Business Incorporation Number

1. The business name in Business Incorporation Number should match the submitted business name in Xendit
2. The incorporation Number should be visible

Sample: Business Incorporation Number Sample

 

Business License Document (issued by Home Country)

1. The legal business name in the document should match the legal business name in Xendit
2. The document should be active (not expired)

Sample: Business Licenses

 

Other business-specific licenses*

1. The legal business name in the document should match the legal business name in Xendit
   
2. The document should be active (not expired)

Guide: Business Specific Licenses

* Will be asked depending on your business (i.e if you create and sell your own beauty products, you will need to have a BPOM license)

 

 

DOCUMENTS THAT CANNOT BE VERIFIED:

1. Unclear or blurry documents
   Make sure your documents are scanned or photographed with good quality. We cannot activate your account if part of or the entirety of your document cannot be read.
   Docs Example:
   
2. Obscured or censored documents
   Your document must not be obscured or censored in one part or its entirety
   Docs Example: 
   
3. Incomplete documents
   Make sure that your document is complete and that all pages of your document are uploaded. We cannot verify documents with missing information or pages.
   
   
4. Documents that are no longer valid
   Please submit a document that is still valid and/or updated. If the document you submitted states a validity date, please ensure that you have not passed that validity date. If you are submitting a Deed of Establishment (Akta Pendirian), please also upload the latest deed(s) accordingly.
   
   
5. Documents that do not belong to your business
   Please submit your own legal documents. This means the documents you submitted have matching details with the business that you have.

For more detailed information, you can visit the following page here or if you have further questions, you can contact our customer service at help@xendit.co